TeamViewer Meeting Office Integration - TeamViewer Support
<main> <article class="userContent"> <p><br></p><h3></h3><h2 data-id="general">General</h2><div class="blockquote"><div class="blockquote-content"><p class="blockquote-line"><em>This article applies to all TeamViewer Meeting</em> <em>users and customers.</em></p></div></div><p>You can enable the TeamViewer Meeting Office Integration to make using TeamViewer Meeting even more convenient when using Microsoft Office.</p><p><br></p><h3 data-id="-1"></h3><h2 data-id="features">Features</h2><p>The following features are available for this:</p><ul><li>Presence Status</li><li>Starting Meetings in Office</li><li>Scheduling Meetings in Outlook</li></ul><p> </p><h3 data-id="-2"></h3><h2 data-id="installing-the-teamviewer-meeting-office-integration">Installing the TeamViewer Meeting Office Integration</h2><p>You can install the Office Integration via your TeamViewer Meeting menu within the TeamViewer Meeting software.</p><p><strong>📌Note</strong>: The Office integration does not take effect until you have installed the</p><p>feature via the TeamViewer Meeting menu.</p><p>1) Navigate to the TeamViewer Meeting menu by clicking the <strong>gear wheel</strong> icon--> <strong>Install Office Integration</strong></p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/YJP7H8ADAHBC/install-office.png" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/YJP7H8ADAHBC/install-office.png" alt="Install Office.png" height="634" width="1004" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p><br></p><p>2) Follow the instructions.</p><ol><li>It is possible that you will be prompted for an admin password to start the installation.</li></ol><p>3) Please restart TeamViewer Meeting and your Microsoft Office programs as soon as you are prompted to do so</p><p> </p><h3 data-id="-3"></h3><h2 data-id="presence-status">Presence Status</h2><p>In all areas where MS Office shows the name of a contact saved within your TeamViewer Meeting contacts – especially in Outlook – the TeamViewer Meeting presence status will be displayed.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/XHBYGHZICSXQ/image.png" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/XHBYGHZICSXQ/image.png" alt="image.png" height="150" width="164" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p><br></p><p> </p><p>The following presence statuses are available:</p><ul><li>Online (= green circle)</li><li>Invisible (= grey circle)</li><li>Busy (= red circle)</li><li>Away (= yellow circle)</li></ul><p>You can choose your own presence status on the tab with your user name:</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/FXEWGOOUPQD3/online.png" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/FXEWGOOUPQD3/online.png" alt="Online.png" height="634" width="1004" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p><br></p><p><strong>💡Hint</strong>: If you do not see the Presence Status even after installing the Office Integration, please install the <strong>Microsoft Office presence integration</strong> via the TeamViewer Meeting options. </p><p> </p><p>For this, navigate to the TeamViewer Meeting options by clicking the <strong>gear wheel</strong> icon --> <strong>Options </strong>--> <strong>Integrations</strong> --> under <strong>Microsoft Office presence integration</strong> --> choose <strong>Install</strong></p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/PUYKD6RT7FSA/install.png" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/PUYKD6RT7FSA/install.png" alt="Install.png" height="439" width="721" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p><br></p><p>In addition, presence statuses also appear in Microsoft Office when integration is enabled. They are represented by a coloured dot or bar next to the names.</p><p> </p><h3 data-id="-4"></h3><h2 data-id="starting-chats-in-outlook">Starting Chats in Outlook</h2><p>You can start a chat directly with a contact wherever the presence status appears by clicking on the speech bubble icon that appears on the PopUp when hovering over the name of your contact.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/lithium_attachments/15320i88D8EBABCE4A6C2A.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/lithium_attachments/15320i88D8EBABCE4A6C2A.jpg" alt="05_OfficeIntegration.png" height="180" width="320" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p><br></p><p>The TeamViewer Meeting software opens and allows you to send a direct chat message to your partner.</p><p> </p><h2 data-id="starting-meetings-in-outlook">Starting Meetings in Outlook</h2><p>You can start a meeting directly with a contact wherever the presence status appears.</p><p>Start a meeting or call by clicking on the <strong>three dots</strong> that appears on the PopUp when hovering over the name of your contact --> <strong>Call email-address</strong> </p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/WMA6EHMLKDKJ/image.png" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/WMA6EHMLKDKJ/image.png" alt="image.png" height="418" width="703" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p><br></p><p>The TeamViewer Meeting software sends a meeting request to your partner and s/he gets a prompt to join the meeting on his/her screen.</p><p> </p><h3 data-id="-5"></h3><h2 data-id="scheduling-meetings-in-outlook">Scheduling Meetings in Outlook</h2><p>You can schedule TeamViewer Meetings directly within Outlook and send invitations to the participants</p><p>1) Open Outlook</p><p>2) Click New Meeting for TeamViewer Meeting</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/589689MZGTQU/image.png" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/589689MZGTQU/image.png" alt="image.png" height="127" width="354" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p>3) A new meeting invite will open. If desired, you can customize the text and other information.</p><p>4) Enter the email address of the participants.</p><p>5) Click <strong>Send</strong>.</p><p>A meeting appointment will be created in Outlook and a scheduled meeting will be created in TeamViewer Meeting, which will appear on the <strong>Scheduler </strong>tab.</p><ul><li>If you <strong>edit or delete</strong> the meeting within Outlook, the Scheduler will be updated accordingly.</li><li>If you <strong>edit or delete</strong> the meeting within TeamViewer Meeting, you need to update Outlook separately.</li></ul><p> </p><h3 data-id="-6"></h3><h2 data-id="managing-the-office-integration">Managing the Office Integration</h2><p>Office integration is active after it has been installed. However, you can disable or completely uninstall it.</p><p>Navigate to the TeamViewer Meeting options by clicking on the <strong>gear wheel</strong> icon --> <strong>Options </strong>--> <strong>Integrations</strong>.</p><p>Here you can configure the settings as desired.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6032394/uploads/KQ3E1QPBCA2A/image.png" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6032394/uploads/KQ3E1QPBCA2A/image.png" alt="image.png" height="279" width="666" loading="lazy" data-display-size="large" data-float="none"></img></a> </div> </div> <p><strong>📌Note</strong>: If you are not logged on as an administrator on your device, you must enter the administrator password when you change a setting.</p><p><br></p><h3 data-id="-7"></h3> </article> </main>
