When using TeamViewer or TeamViewer Meeting for Online Collaboration, we recommend the following settings:
The Four Golden Security Settings:
- Set up two-factor authentication
- Set up Easy Access
- Set up an Allowlist
- Make sure to have a strong password hygiene
Knowing who is in a meeting and who has access to information and company networks is crucial. Today, even more than ever, when so many of us work from home and collaborate mainly via online meetings. 2-factor authentication is a simple but effective measure against identity theft.
When planning a meeting, make sure to use unique meeting IDs and passwords.
Schedule your calls ahead of time and invite your participants via email or messenger. Here, you can easily include the access details.
Limit participant interaction
Make sure to limit participant interaction to a level, you feel comfortable with.
You can set the default to allow interaction manually per Meeting to always be sure that no interaction is allowed by default. You´ll find this setting in your Meeting Options under Meeting.
Prepare your background
Do you have a whiteboard behind you with internal information like numbers or ideas or anything? Or is anywhere information available that is better not to be shared? If yes - remove it. Make a test and start a video call with a friend to test whether everything visible on your video is ok to be seen by others. Please keep in mind: Making a screenshot or picture or even a video recording of your transmission is quickly done, and you won't even notice it. How? By merely taking a photo or video with a mobile.
Cover your lens
When not using your video, cover the lens. You can use a sticky note or a more professional lens-cover you can buy everywhere. Important is not how you cover it but that you are doing it.
Sharing single applications
Our recommendation is to always strive to only sharing the application you want to present. Once you need to switch to another application, you can easily do this via the menu.
By sharing the full screen, you are really doing this, and the ones watching your screen can see everything. Our theory is that this is not in all situations needed or wanted. And as in the background topic above, people can make screenshots, images, or recordings of your screen without you noticing it.