Posted by wrkmpls
Henagon

Meeting invitation templates?

When I start a meeting invitation, TV automatically opens an Outlook mail message for me. Can I create an Outlook template with my preferred wording for use with every invitation?  Thank you.

1 Accepted Solution

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Posted by Senior Moderator Senior Moderator
Senior Moderator
Solution

Re: Meeting invitation templates?

Hello @wrkmpls,

Thank you for your post.

It is possible to set a custom invitation directly within the TeamViewer options!

On Windows, go to Extras | Options | Custom Invitation (TeamViewer | Preferences | Custom Invitation on Mac)

ci1.png

Select Meeting Invitation from the drop-down at the top

ci2.png

You may enter the custom information in the Invitation Message textbox.

If you want TeamViewer Meetings to automatically add such information as the meeting ID, you will want to use the E-mail placeholders in the custom invitation. A full list can be seen by clicking the E-mail placeholder button

ci3.png

To add the placeholder, select the place in the custom invitation you would like the information to go, then select the E-mail placeholder button and select the desired info. \

Once done, click Test invitation to see how the invite will look (you will see the placeholders replaced with x's, but in the actual invite you will see the correct information.

ci4.png

Hope this helps!

Josh P.
Senior Moderator

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1 Reply
2 Replies
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Posted by Senior Moderator Senior Moderator
Senior Moderator
Solution

Re: Meeting invitation templates?

Hello @wrkmpls,

Thank you for your post.

It is possible to set a custom invitation directly within the TeamViewer options!

On Windows, go to Extras | Options | Custom Invitation (TeamViewer | Preferences | Custom Invitation on Mac)

ci1.png

Select Meeting Invitation from the drop-down at the top

ci2.png

You may enter the custom information in the Invitation Message textbox.

If you want TeamViewer Meetings to automatically add such information as the meeting ID, you will want to use the E-mail placeholders in the custom invitation. A full list can be seen by clicking the E-mail placeholder button

ci3.png

To add the placeholder, select the place in the custom invitation you would like the information to go, then select the E-mail placeholder button and select the desired info. \

Once done, click Test invitation to see how the invite will look (you will see the placeholders replaced with x's, but in the actual invite you will see the correct information.

ci4.png

Hope this helps!

Josh P.
Senior Moderator

If my reply answered your question, help out other users and click the Accept as a Solution  button below.

You can also say thanks by clicking on the Thumbs Up button!

Thanks for being an active member of our Community!

Japanese Community (日本語コミュニティ) |  Chinese Community (中文社区) |  German Community (Deutschsprachig) | French Community (Communauté française) | English Community | Spanish Community (Comunidad española)

1 Reply
Posted by Ornitorrinco
Neutron

Re: Meeting invitation templates?

Hello @JoshP ,

Is there a way to also include the calender date of the meeting in this email? I've been looking for a way to include it in the custom invitation, as it has been confusing for some people that it only shows the time, but not the date if the meeting is planned in advance.

Many thanks in advance.

Edit: nerver mind, found answer here:

https://community.teamviewer.com/t5/TeamViewer-13/list-of-placeholders/td-p/37711

However, the placeholder "@@STARTDATE@@" does not exist in the Email placeholders drop-down list:
Email placeholders.png